ampEducator Tour

Admission encompasses both the prospecting and registration stages of a student. ampEducator can collect leads from a variety of sources. As a first step we usually tie the institution's own request form into the software. When a request is made a new prospect record is created and a recruiter is assigned. The recruiter can then setup meetings, send emails or collect information from the prospect which is all tracked in the software. If necessary a prospect can be directed to an online application or converted directly into a student and registered in an academic period. Full analytics and reporting are available including breakdown of prospect by multiple categories (e.g. age, location, source) as well as conversion rates and expected revenue.

Student records, courses and program encompass the Academics part of ampEducator. Once a student is entered into the system their progress as well as any associated emails, notes, documents, and letters are available in their record. Standard contact information, health information, emergency contact information, demographic data as well 30 custom user definable fields are available. Courses can be standard or termed or even open ended with multiple grade types including user definable. Attendance is tracked and students enrolled in programs can easily be audited for completion. Institutions can also customize transcripts to meet their requirements.

All staff have integrated email which they can use to communicate with each other, prospects, students or other contacts in the system. Mailing lists can be created, managed and used in email campaigns. Results of campaigns can be viewed and reported on. To effectively use the email campaigns, mail templates can be created seamlessly merging information from ampEducator (e.g. student records) into emails.

Simple accounting with a focus on account receivables. Once configured to match your accounts, the software will generate and email statements and accept online payments for courses and programs. The built in analytics can quickly generate reports for revenue, expected revenue as well as delinquent accounts. Export all data to your favourite accounting software for further analysis.

Keep details of managers, staff, faculty, recruiters and student advisors. Assign faculty to course, prospects to recruiters and advisors to students. Track staff hours by generating ID cards and using an optional barcode scanner to record their hours using the built in hour clock. Roles are fully customizable and multiple roles per user are supported.

Analytics, stats and common reports are found in many modules of the software. The reporting section contains reports specific to schools such as State and Provincial reports. When necessary new reports specific to your institution can be created. Reports can be downloaded in various popular formats such as PDF or CSV, viewed interactively and be scheduled and emailed to users on a daily, weekly or monthly basis.

Throughout ampEducator we have integrated calendar, documents and email. When a student is enrolled in a course or a faculty member is assigned to a course the course automatically appears on their calendar. When a prospect emails a recruiter or vice versa, the email is automatically associated with that prospect and can be found in their record. Documents can be used both as a central repository of forms, letters and other useful files like media kits or logos. It is also incorporated into individual parts so that for example a course can have associated documents with it which can be downloaded by students.